Job Details

Job Description

At the University of Oklahoma, Academic Advisors play a critical role in student success. Advisors oversee student degree planning by recommending course sequencing and monitoring progress towards degree completion. Advisors communicate information regarding academic programs, policies, and procedures based on students' individual needs. Advisors assist students in realizing their educational, professional, and personal goals by offering specialized guidance. Advisors operate within an extensive campus network of institutional resources designed to help students maximize their college experience.

All Academic Advisors at the University of Oklahoma receive comprehensive training that is guided by the highest professional standards in the field and reflect the NACADA Academic Advising Core Competencies Model. Advisors are provided opportunities for professional development and career advancement that are self-directed and encompass the wide offerings of the profession.

College of Atmospheric and Geographic Sciences will hire two (2) academic advisors who will report to the Director of Academic Advising. One advisor will serve the School of Aviation and will have an office at Max Westheimer Airport. The other advisor will serve the School of Meteorology and have an office within the National Weather Center.

Essential duties will include:

• Engage in and successfully graduate from the Academic Advisor Training Program.
• Demonstrate a working knowledge of state, university, college, and major policies and procedures.
• Conduct individual academic advising appointments for a designated caseload that addresses short term scheduling and long-term degree
  planning.
• Guide students in formulating meaningful and appropriate academic plans based on their interests and goals, while providing guidance on the
  General Education curriculum, degree requirements, and academic opportunities.
• Assess the holistic needs of students, provide support, and refer to appropriate campus partners.
• Utilize sound equity and inclusion practices to develop a rapport of trust with assigned students.
• Demonstrate timely responsiveness to communications via phone and email.
• Manage administrative tasks associated with preparing and completing academic advising sessions. Evaluate, update, and securely maintain
  student and advising records.
• Process academic forms such as Veteran Student Form, ROTC Academic Plan, Financial Aid Satisfactory Academic Progress Appeal, and
  petitions.
• Review mid-term grade reports and follow college specific protocol to proactively address academic challenges.
• Meet with students on Academic Probation/Reinstatement to develop their academic success plans.
• Advise transfer students regarding transfer articulation, review course equivalencies, and assist with course planning and degree completion.
• Conduct proactive outreach to encourage timely advising appointments, registration, and the completion of tasks that lead to degree progress.
• Conduct graduation checks and degree and minor clearances.
• Participate in institutional retention and completion initiatives.
• Meet with prospective students and assist with programming for college recruitment and orientation events.
• Engage with the Academic Advising Community through monthly meetings and professional development opportunities.
• Other duties as assigned.

Academic Advisors serve as a Campus Security Authority (CSA) by fulfilling training and reporting obligations related to campus safety protocols.

Job Requirements

Required Education: Bachelor Degree
Equivalency/Substitution: Will accept 48 months academic advising or student services experience in lieu of a Bachelor's degree.

Skills:

• Effective verbal and written communication.
• Proficiency in Microsoft Office to include Outlook, Word, Excel, PowerPoint, and
• Ability to navigate and maintain databases.
• Ability to communicate well and build rapport quickly with students, faculty, and staff.
• Detail oriented for accuracy of data and information.
• Highly organized and ability to handle multiple projects and deadlines.
• Demonstrates ability to learn, interpret, and articulate complex policies and procedures.
• Willingness to work independently, collaboratively, and under supervision.
• Ability to maintain confidentiality and secure sensitive information.

Certifications:

• None

Advertised Physical Requirements:

• Sitting for long periods of time.
• Frequent talking.
• Occasionally stands and walks.
• Ability to engage in repetitive motion.
• Standard office environment.
• Frequent exposure to pressure caused by deadlines and busy periods.
• Ability to work effectively with a wide range of constituencies.

Departmental preferences:

• Higher education administration, student development, or counseling.
• Willingness to assist and support in College-level and outreach events after hours and on the weekends
• Willingness to be cross trained within all degrees within the College

Supervision: None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.