Job Details

The Department of Political Sciences is seeking an outstanding, customer service oriented, and collaborative individual to join our team. The Sr. Student Services Specialist position serves as the primary point of contact in the Office of the Department of Political Science, providing professional administrative support and supporting the Chairperson, Graduate Liaison, faculty, staff, and students in their duties. This position is responsible for helping with graduate admissions, as well as student progress toward degree completion, retention, and graduation.

Office Duties:

• Open office by 8:00 a.m. and close office at 5 p.m.
• Answer the office main line and route telephone calls
• Greet and direct visitors to the appropriate person or office
• Receive and distribute mail and deliveries
• Respond to communications via phone and email promptly.

Essential Duties:

• Performs office duties and coordination in support of student programs or services.
• Conducts the graduate admissions process with assistance from the Graduate Liaison as needed.
• Maintains files indicating student progress, letters of recommendations, transcripts, etc., as required.
• Interfaces with OU Student Services, Admissions, the Graduate College, and other offices in matters concerning grades, transcripts, and student status.
• Assists in student recruiting activities.

Assists Director and Graduate Liaison with various duties and projects:

• Maintains office files that may be confidential, such as student admissions and enrollment information, and other student records.
• Monitors student progress towards degree completion.
• Communicates information regarding academic programs, policies, and procedures based on students' individual needs.
• Assists the Chair and Graduate Liaison in processing academic forms, including Veteran Student forms and petitions.
• Conducts graduation checks and degree clearances.
• Assists faculty with the End of Program Assessment process.

Other Duties:

• Coordinates monthly faculty meetings (1/month during academic year) and records/processes/distributes meeting minutes for faculty meetings
• Creates and maintains spreadsheets and databases as deemed appropriate
• Assists with, coordinates, and carries out special event/project planning for the department
• Collects and maintains departmental files (eg, current and previous Course Syllabi, program administration, etc.)
• Assists with the Department recruiting initiatives
• Performs other duties as assigned

Travel:The Sr. Student Services Specialist will be required to run local errands occasionally. Other travel is infrequent.