Job Details

Administrative Assistant

The Oklahoma Department of Agriculture, Food and Forestry (ODAFF) is seeking a full-time Administrative Assistant I in the Forestry Division. This position (PIN #040#######01) is in state government, located in Goldsby, OK. The State of Oklahoma offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

The hourly pay for this position is up to $22.29 based on education and experience.

This position will be responsible for providing administrative support to Forestry Division with responsibilities that may include the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials.

Typical functions include:

• Participates in projects as team member or team leader
• Develops and implements special procedures
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develops and maintains confidential or complex files
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
• Coordinates activities with internal and external customers
• Establishes educational and/or training programs
• Interviews callers, arranges appointments, and performs other office tasks and duties
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff.
• Trains or mentors other staff.
• Manages schedules, records, correspondence, and document processing that supports program staff in meeting statutory and regulatory requirements at the state and federal level.
• Preference may be given for a degree in a business-related field.

Education and experience requirements at this level consist of a bachelor's degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Knowledge, skills, and abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs. Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.

This position is set in a climate-controlled office environment. This position is stationary and often requires one to remain in a stationary position more than 90% of the time while operating an office computer, or other office equipment. Must be capable of lifting and moving light objects (less than 25 pounds), such as boxes of office supplies, files, books, light office furniture or equipment. Includes but not limited to occasional lifting and moving of heavy objects (25 pounds or more) may be necessary, with the use of applicable equipment, such as a dolly, heavy boxes of brochures, books, or office supplies. Limited travel may occur.

Must possess a valid driver's license at time of employment and maintain throughout employment. This position is subject to a twelve-month probationary period. Reasonable accommodation to individuals with disabilities may be provided upon request. The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.