Job Details

This position will provide the critical connecting role between Academic Affairs and Faculty Affairs in working with the Department Chairs in managing the two faculty-related software platforms essential for documenting and managing faculty workload (TAMS) and assignment of faculty as primary and secondary instructors in Peoplesoft. The accuracy of this process is critical for budgeting, managing workload and driving the accurate management of our Learning management system in regards to faculty assignments and subsequent development of courses. Performs complex administrative duties for the Department Chair. Directs and coordinates daily operations of the office or program by serving as a staff and resource person. Acts as a liaison with internal and external agencies, compiles data, statistics, and other information. Plans events and special projects.

Duties:

• Provides administrative assistance to the Chair, to include but not limited to, making travel arrangements, submitting reimbursement documents, maintaining a calendar, setting up meetings and appointments, ordering and tracking supplies, and resolving departmental problems as they arise.
• Assists the Chair with various committees and associated responsibilities.
• Manages the daily operations of the office or program.
• Assists with the hiring and termination of office staff.
• May delegate tasks and acts as the lead employee.
• Acts as the liaison between the Department and other campus departments, faculty, staff, and business and/or government entities.
• Prepares monthly reports for balanced accounts, verification reports, and management reports and distributes to appropriate personnel.
• May assist with other reports for the Chair.
• Compiles data, statistics, and other information.
• Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise.
• May include event planning, producing in-house publications, and planning public relations functions.
• Provides information or counseling to students, employees, or the outside public. Independently responds to a variety of surveys, questionnaires, and other requests for information.
• Analyzes a variety of problems and carries out special assignments to solve those problems.
• Performs various duties as needed to successfully fulfill the function of the position.